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Zanbase vs Microsoft 365: one workspace, AI included
Compare Zanbase and Microsoft 365 Business: workspace tools, plan prices and AI options.
Why teams switch
What changes when you move
One app instead of ten
Microsoft 365 Business Standard lists Teams, Outlook, Word, Excel, PowerPoint, Loop, Planner, Forms and more as separate apps. Zanbase is one app, so work does not get split between them.
AI included
Zanbase Agent comes with every plan. Microsoft includes Copilot Chat with eligible plans. Microsoft 365 Copilot Business is a paid add-on at $21 per user per month list price.
Made for small teams
Invite your team to a workspace with chat, docs, projects, meetings and files. Product features are on every plan; single sign-on is plan-limited.
One context for AI
Because everything is one app, Zanbase Agent reads the tasks, docs and conversations behind a question, with your permissions.
At a glance
Zanbase vs Microsoft 365, side by side
Zanbase- Chat, docs, projects, tables, meetings, files and whiteboards in one app
- Product features on every plan; single sign-on is plan-limited
- Zanbase Agent on every plan, with monthly credits
- Resource and message search, with access controlled by permissions
Microsoft 365- Separate apps: Teams, Outlook, Word, Excel, PowerPoint, Loop, Planner
- Copilot Chat included with eligible plans; Copilot Business is a paid add-on ($21 list)
- 1 TB cloud storage per user
- Up to 300 users on business plans
Compared
Plans and features
| Feature | Zanbase | Microsoft 365 |
|---|---|---|
| Team plan price | $290 per member per year, or $29 per member per month (Business) | $14 per user per month paid yearly, $16.80 monthly (Business Standard) |
| AI assistant | Included on every plan, with credits | Copilot Chat included with eligible plans; Copilot Business add-on, $21 list ($18 promotional paid yearly through December 31, 2026, for eligible customers) |
| One app or separate apps | One app | Suite of separate apps |
| Team chat and meetings | Included | Microsoft Teams |
| Docs | Included | Word, Excel, PowerPoint, Loop |
| Projects and tasks | Included | Planner, To Do, Lists |
| Forms | Included | Microsoft Forms |
| Storage | 2 GB Free, 100 GB Pro, 1 TB Business, 10 TB Enterprise | 1 TB per user |
Microsoft 365 details are from Microsoft 365’s own pages, checked October 30, 2026. US list prices; Microsoft 365 may offer regional prices or promotions. “Not listed” means Microsoft 365’s pricing and plan pages do not mention it. If something here is out of date, tell us and we’ll fix it.
FAQs
Zanbase and Microsoft 365: questions
Can Zanbase replace Microsoft 365?
Zanbase replaces the apps where your team works together: chat, meetings, docs, projects, tables and files. It does not host email.
Can we move from Word and Excel?
Bring work over one tool at a time: Zanbase imports Word documents, Markdown files and spreadsheets (CSV and Excel), and you can keep your other tools until you’re ready.
How do the prices compare?
See the plan prices in the comparison table. Zanbase includes chat, docs, projects, tables, meetings, files, whiteboards and Zanbase Agent, with capacity and usage allowances by plan. Single sign-on is plan-limited.
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